Data Entry Jobs: Description, Skills and the Best Paid Roles

Data entry is one of the most accessible ways into the working world. You do not need a degree to get started. You need accuracy, steady typing and a good eye for detail. This guide explains what a data entry clerk does, the skills employers want and what you can expect to earn.

What does a data entry clerk actually do?

A data entry clerk enters information into a computer. They might use a keyboard, scanner, disk or even their voice. Much of the original information starts out on paper or in other non electronic forms.

Once it is digitised, that information is far easier to store, share and analyse. That is why businesses rely on skilled data entry staff.

Day to day, a data entry officer usually handles tasks such as:

• Preparing documents and data for entry
• Entering information into computer systems accurately and quickly
• Running backups so no information is lost
• Performing offline data entry when required

Where data entry can take you

Data entry often works as a starting point. Many people use it to build office experience and move into bigger roles. Common next steps include:

• Secretary or receptionist
• Bank officer or accounts clerk
• Human resources officer or project support officer
• Administrative assistant or word processing officer

Other options include working as a data entry virtual assistant or in a data entry call centre.

Skills employers look for

Most employers want someone accurate, reliable and reasonably quick. Typing speed matters. Many roles ask for around 60 words per minute. If you are starting out, aim for 30 words per minute and build from there.

Useful skills to list on your profile include:

• Alpha and numeric data entry
• Keystrokes per hour for keyboard data entry
• Excel data entry forms
• Word processing and offline data entry
• Data collection apps

How to prepare for data entry work

You can build the right skills without spending a fortune. Work through these steps in order:

1. Practise typing every day until your speed and accuracy improve.
2. Learn Microsoft Office, especially Excel.
3. Get comfortable with printers, scanners and other office equipment.
4. Build your phone manner, since many admin roles involve calls.
5. Consider a free online certificate or a basic certificate course.

Employers may also set a data entry accuracy test or a typing speed test. Treat these as practice for the real thing.

What data entry jobs pay in Australia

Pay varies by role, location and employer. Hourly rates commonly sit between $18 and $30 per hour. The average is around $23 per hour. Accounting data entry roles can differ, so compare offers carefully.

Freelance and outsourced work is often charged per word or per task. These rates are negotiable between you and the company. For awards and minimum entitlements, check the Fair Work website.

Writing a resume and cover letter that get noticed

Your resume should show accuracy, speed and the systems you have used. Use real numbers where you can. For example, mention the volume of records you processed each day.

Keep your cover letter short and focused. Explain why you suit the role in a few clear sentences. Employers want to see that you are dependable.

Finding your next data entry role

Data entry jobs are available in Sydney, Melbourne, Brisbane, Perth, Adelaide and regional areas. Part time, casual, entry level and work from home roles are also common.

Connectzapp matches you with relevant employers based on your profile. When you and an employer each click interest, a connection is made. It is a simple way to skip the endless scrolling.

Practical takeaway

Start by building your typing speed and Excel skills. Then create a clear profile that shows your accuracy and availability. Finally, click interest in roles that fit, and let the matches come to you. Explore data entry opportunities at Connectzapp.